HR Operations Specialist & Office Manager

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Job Details

Are you someone who likes to help people and has a passion for creating experiences? Do you have HR and Administrative skills, are organized and want to create that first experience for internal and external customers. This position might be for you if you want a hybrid position, responsible for all aspects of the people’s experiences in the ANZ region, while being an energetic advocate for our company’s vibrant culture. This is a very visible and important role. 

Within this role you will be the first point of contact for our employees based in the ANZ region. You will support all operational matters related to the office and the employee life cycle. This includes everything from scheduling interviews for candidates, drafting employment agreements, onboarding new hires, maintaining internal HR systems to making sure everyone gets paid on time and off-boarding. 

* This is a hybrid role it will require being in the office Tuesday-Thursday only.*
Responsibilities:

  • Serve as the culture champion for the office, thinking of ways to bring employees together to encourage a dynamic and collaborative environment. Planning & implementing culture and engagement activities that activate our company values, including: birthday celebrations, team bonding activities, community service events, and annual company events.
  • Help onboard new employees with the necessary equipment, information, company procedures, policies and desk setup.
  • Manage the payroll for the Australia office, including running payroll reports, coordinating, and checking payroll input with external payroll vendors.
  • Preparing and ensuring vendor and/or payroll payments are made timely and accurately.
  • Ensure all payroll cycles, ad-hoc payments and deductions are correctly updated.
  • Manage HR-related day-to-day employee life cycle (administration), rewards systems, and support recruiting initiatives. Maintain health-safety supplies and policy guidelines within the office space including enforcement of all Return to Work policies.
  • Professionally greet guests and interviewees with warmth, kindness, positivity and connect them to the right point person.
  • Manage the organization, space planning, cleanliness, and functionality of the office location. 
  • Maintain office product and food supply within approved budgets.
  • Work with third-party vendors regarding  service repairs.
  • Manage all mail, inbound/outbound deliveries, and distribution of packages.
  • Own office security, per our standard security policy, and control access to the office and ensure it is properly secured at all times. Use sound judgment when making purchases and tracking expenses. Submit timely expense reports with proper coding and transaction details.
  • Develop and maintain vendor relationships with internal and external stakeholders.
  • Manage vendors, service providers, and take ownership of sourcing various office resources; along with facilitate vendor invoicing to AP for processing.
  • Required Qualifications:

  • 3+ years of work experience in an administrative/office management role.
  • Experience with payroll processing is a must.
  • Experience as an HR Coordinator is preferred but not required.
  • Possesses a high level of attention to detail, accuracy, and ability to multitask.
  • Resilient, and easily adaptable to change.
  • Excellent time management skills, and the ability to prioritize and focus on multiple tasks in a fast-paced environment.
  • Excellent customer service skills.
  • Ability to be proactive, and solve problems expeditiously, while always maintaining a calm and professional demeanor.
  • Must be able to have a good balance between being sociable but maintaining an appropriate level of confidentiality when needed
  • Excellent verbal, written and listening communication skills.
  • Must be proficient with Microsoft Office and Google products.
  • Ability to perform event setup and participation which may occur after normal business hours.
  • Some local travel; must have reliable transportation in order to conduct office-related errands, source vendors and set-up events.
  • Strong organizational and time management skills, and ability to prioritize.
  • Preferred Qualifications:

  • Bachelor’s degree in Business Administration, Communications, or a related field. 
  • Prior experience working in a high-tech start-up environment.
  • Experience working with external vendors (researching, negotiating, and maintaining relationships).
  • Experience with ADP Workforce Now/Celergo payroll platform.
  • About Amobee 
    The world’s leading independent advertising platform, Amobee unifies all advertising channels—including TV, programmatic and social—across all formats and devices. We provide marketers with streamlined, advanced media planning capabilities powered by in-depth analytics and proprietary audience data. Our platform and technology, provides the most advanced advertising solutions for the convergence of digital and advanced TV— including linear TV, over the top, connected TV, and premium digital video. Enabling advertisers to plan and activate across more than 150 integrated partners, including Facebook, Instagram, Pinterest, Snapchat and Twitter. 

    Amobee has been named to Fortune’s Top 10 Best Workplaces in Advertising and Marketing. Amobee’s platforms have been widely recognized amongst our industry winning numerous awards in technology innovation, see all Amobee Awards. We are a wholly owned subsidiary of Singtel, one of the largest telco companies in the world, reaching over 700 million mobile subscribers in 21 countries. Amobee operates across North America, Europe, Middle East, Asia and Australia. For more information, visit amobee.com or follow @amobee

    In addition to our great environment, we offer a competitive base salary, employee development programs and other comprehensive benefits. Please send a cover letter along with your resume when applying to the position of interest located at Amobee.com. We are an Equal Opportunity Employer. No phone calls and no recruiting agencies, please.

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