The Office Manager is responsible for managing all aspects of our office, while being an energetic advocate for our company’s vibrant culture. This is a very visible and important role. We are looking for someone who can deliver on all of the many facets of running an office but who will do so in a way where design aesthetic is maintained, employee needs are met, and standards are maintained in a collaborative, effective manner. Additionally, this position will support business projects and may also assist our teams and executives with executing employee and client events, both internally and externally. The Office Manager will be required to visit the office while the company is working remotely and be there to maintain employee safety and adherence to policies once we return. This is considered an essential in-office role.
Maintain health, safety supplies and policy guidelines within the Redwood City office space including enforcement of all Return to Work policies.
Professionally greet guests and interviewees with warmth, kindness, positivity and connect them to the right point person.
Serve as the culture champion for the office, thinking of ways to bring employees together to encourage a dynamic and collaborative environment, as well as planning & implementing culture and engagement activities that activate our company values, including birthday celebrations, team bonding activities, community service events, and annual company events.
Provide general office support and management across our office.
Create and maintain calendar invites; Maintain calendar of key dates for employee, including birthdays, employment anniversaries, and other key events
Work with internal teams and Marketing to design and post content and communications on Slack channels and within the office space.
Manage the organization, space planning, cleanliness and functionality of the office location; work with third party vendors to service repairs.
Manage all mail, inbound/outbound deliveries, and distribution of packages.
Run local ad hoc errands for the office; pick up office maintenance or employee recognition purchases, ensuring the work environment is functional, welcoming, and positive.
Oversee and support all administrative responsibilities to ensure smooth operations in our fast-paced office.
Own office security, per our standard security policy, and control access to the office and ensure it is properly secured at all times.
Manage the integrity of the conference room booking process.
Work closely with IT to ensure all technology is working properly and set up correctly for presentations and meetings.
Maintain stocked and tidy kitchen areas, per current program guidelines.
Maintain all copier/printer stations and track/communicate monthly meter reads.
Facilitate vendor invoicing to Accounts Payable for processing.
Use sound judgement when making purchases and tracking expenses. Submit timely expense reports with proper coding and transaction details.
Follow all purchasing guidelines as defined by the Finance team, including vendor evaluation and setup, submissions and approvals.
Develop and maintain vendor relationships; manage vendors, service providers, and take ownership of sourcing various office resources.
Help onboard new employees with necessary equipment, information, company procedures and policies and desk setup.
Manage ordering, inventory and budget for office supplies and equipment.
Be available and ready for unexpected daily needs of office and staff including after-hours maintenance or security issues.
Take on projects assigned on a quarterly basis to support the needs of the business and further career development.
Additional ad hoc duties in support of the office or executive leadership may also be assign
3+ years of work experience in an administrative/office management role.
Possesses a high level of attention to detail, accuracy and ability to multitask.
A get-it-done attitude, and high level of ownership.
Resilient, and easily adaptable to change.
Excellent time management skills, and the ability to prioritize and focus on multiple tasks in a fast-paced environment.
Excellent customer service skills.
Ability to be proactive, and solve problems expeditiously, while always maintaining a calm and professional demeanor.
Excellent verbal, written and listening communication skills.Must be proficient with Microsoft Office and Google products.
Ability to perform event setup and participation which may occur after normal business hours.
Some local travel; must have reliable transportation in order to conduct office related errands, source vendors and set-up events.
Strong organizational and time management skills, and ability to prioritize.
Bachelor’s degree in business administration, communications, or a related field preferred
Prior experience working in a high-tech start-up environment and understanding of the associated culture
Experience working with external vendors (researching, negotiating, and maintaining relationships)
This role requires in office support 5 days a week
100 Redwood Shores Parkway. 3rd Floor. Redwood City, CA 94065
The world’s leading independent advertising platform, Amobee unifies all advertising channels—including TV, programmatic and social—across all formats and devices. We provide marketers with streamlined, advanced media planning capabilities powered by in-depth analytics and proprietary audience data. Our platform and technology, provides the most advanced advertising solutions for the convergence of digital and advanced TV— including linear TV, over the top, connected TV, and premium digital video. Enabling advertisers to plan and activate across more than 150 integrated partners, including Facebook, Instagram, Pinterest, Snapchat and Twitter.
Amobee has been named to Fortune’s Top 10 Best Workplaces in Advertising and Marketing. Amobee’s platforms have been widely recognized amongst our industry winning numerous awards in technology innovation, see all Amobee Awards. We are a wholly owned subsidiary of Singtel, one of the largest telco companies in the world, reaching over 700 million mobile subscribers in 21 countries. Amobee operates across North America, Europe, Middle East, Asia and Australia. For more information, visit amobee.com or follow @amobee
In addition to our great environment, we offer a competitive base salary, employee development programs and other comprehensive benefits. Please send a cover letter along with your resume when applying to the position of interest located at Amobee.com. We are an Equal Opportunity Employer. No phone calls and no recruiting agencies, please.